Personal Data Protection Policy
1. Introduction
This Personal Data Protection Policy (“Policy”) outlines how K-Frontiers Sendirian Berhad (“we,” “us,” or “our”) collects, uses, discloses, and protects the personal data of job applicants (“you” or “applicant”). This Policy complies with applicable data protection laws and regulations, including [mention specific laws applicable in your jurisdiction, e.g., Personal Data Protection Act 2010 (Malaysia)].
2. Collection of Personal Data
We may collect the following personal data from you during the application process:
I. Contact Information: Name, address, phone number, email address
II. Identification Information: Date of birth, nationality, identification card/passport number
III. Employment Information: Work experience, education, skills, qualifications, salary expectations, employment history
IV. References: Names and contact details of referees
Other Information: Any other information you voluntarily provide to us in your application
(e.g., cover letter, resume, references)
3. Purposes of Using Personal Data
We may use your personal data for the following purposes:
I. Recruitment and Selection: To assess your suitability for the position you have applied for, including screening, interviewing, and background checks.
II. Human Resources Management: To manage your application, including maintaining records, conducting background checks, and communicating with you regarding your application status.
III. Compliance with Legal and Regulatory Requirements: To comply with applicable laws and regulations, such as tax laws and employment laws.
IV. Improving our Services: To improve our recruitment processes and services.
4. Disclosure of Personal Data
We may disclose your personal data to the following recipients:
I. Our Clients: We may share your personal data with our clients who have requested our services to fill specific vacancies. We will only share the information necessary for them to evaluate your suitability for the position.
II. Third-Party Service Providers: We may share your personal data with third-party service providers who assist us with our recruitment processes, such as background check companies and recruitment agencies.
III. Law Enforcement and Regulatory Authorities: We may disclose your personal data to law enforcement and regulatory authorities as required by law or as necessary to comply with legal processes.
5. Data Security
We take appropriate security measures to protect your personal data from unauthorized access, use, disclosure, alteration, or destruction. These measures include:
I. Implementing appropriate physical, technical, and organizational security measures.
II. Restricting access to your personal data to authorized personnel.
III. Regularly reviewing and updating our security measures.
6. Data Retention
We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected or as required by law. If your application is unsuccessful, we will retain your personal data for a limited period, as permitted by law, for future recruitment opportunities or for other legitimate business purposes.
7. Your Rights
You have the following rights regarding your personal data:
I. Right to Access: You have the right to request access to your personal data that we hold.
II. Right to Correction: You have the right to request correction of any inaccurate or incomplete personal data.
III. Right to Erasure: In certain circumstances, you have the right to request the erasure of your personal data.
IV. Right to Restriction: In certain circumstances, you have the right to restrict the processing of your personal data.
V. Right to Object: You have the right to object to the processing of your personal data in certain circumstances.
VI. Right to Data Portability: In certain circumstances, you have the right to receive your personal data in a portable format.
8. Consent
By submitting your application, you consent to the collection, use, disclosure, and processing of your personal data as described in this Policy. You understand that you may withdraw your consent at any time by contacting us at +6085 421799 / 431798 or email: hr @ kfrontiers.com. However, please note that withdrawing your consent may affect our ability to process your application.
9. Contact Information
If you have any questions or concerns about this Policy or the processing of your personal data, please contact us at:
K-FRONTIERS SDN BHD
Unit 2, Level 3, Soon Hup Tower, Jalan Maju 98000 Miri, Sarawak, MALAYSIA
Telephone No: +6085 421799 / 431798
E-Mail: hr @ kfrontiers.com
10. Changes to this Policy
We may update this Policy from time to time. We will notify you of any significant changes to this Policy.